In case you’re unaware about what’s a notice period and associated intricacies, we recommend you read our blog: Understanding the A to Z of Notice Periods.
Important Tasks to Complete while Serving out your Notice Period
You must end your professional journey and growth with an organization on a positive note and amicable terms. Given below are a few things you can do to achieve these goals.
1. Confirm your last Working Day
Once you complete the process of informing HR of your resignation, ensure that you get a written/email confirmation from them as to what your last working day will be. If you already have a job offer in hand, this date will prove crucial in informing your new employers about the probable joining date.
2. Update your LinkedIn Profile
Create a fact file of your achievements on LinkedIn and request your colleagues to write testimonials about you on your LinkedIn profile. This can prove useful for maintaining your professional network with your soon to be ex-colleagues.
3. Ensure Complete Knowledge Transfer
If you ever plan to reach a senior management level profile in your corporate career, you need to learn to lead and mentor as well as show a sense of maturity. What better way to do it than mentoring your replacement? Do not be spiteful or insecure when completing the process of knowledge transfer to the new employee.
The HR will sure make a note of it if you act in such a rash manner. You can end up damaging your own chances. In many companies, employees who leave the organization for better job prospects tend to return back to the very same organization after a few months or years when offered better packages.
However, this can only happen if the employee has the blessings of the HR department. And HR will be unwilling to hire back an employee with a track record for being mean or spiteful.
4. Ensure you Receive your Gratuity
If you work with an organization for more than five years, you are entitled to the gratuity funds mentioned in your annual Compensation Package statement. Coordinate with HR and ensure that you receive these funds.
5. Provident Fund
For the Provident Fund component of your salary, you can either opt to transfer the concerned account to the new company that you intend to join or encash the sum. Both these options involve a lot of paperwork. Coordinate with the HR/ Accounts team to ensure smooth processing.
6. Vital Documents
Ensure that all the relieving documents are duly received (including work experience certificate, salary certificates, NOCs, etc.)
7. Get a Handle on your Tongue and Social Media Handles
Don’t talk ill or badmouth about your managers or the company to your colleagues, co-workers or on social media networks. Be professional and gracious – it will serve the immediate purpose of helping you leave on amiable terms, and in the longer run, reflect well on you in your career.
Also, note that prospective employers conduct a third-party check on the social media handles of prospective employees. If you spew vitriol on your previous employers, you will end up defacing your very own career prospects.
8. Send a farewell email to thank everyone for their support
On the last day of your work, ensure you send an email to all your colleagues and bosses thanking them for their support. Also, provide your contact details and social media links so that they can stay in touch with you or contact you when required. Networking with other people in your industry is essential to gain information and land potential jobs or contracts.
Serving out Your Notice Period
Usually, a three-month notice period pans out as follows:
Nothing much really changes on the work front. The employee is expected to continue with the existing work. One can avoid taking new projects or tasks whose time frame for completion exceeds the notice period. Meanwhile, the HR team will commence the recruitment procedure of finding a suitable replacement for you.
Depending on the required skillsets and job description, they may either find a replacement from a ‘bench’ or go for a new hire. (In IT sector parlance, an employee who is on ‘Bench’ indicates that he/she currently has no project to work on and is on the waiting list to be assigned to a suitable project.)
In some mature companies, especially when hiring for senior-level positions and niche positions, the employee leaving the company functions as one of the interviewers in deciding his/ her prospective replacement.
During this period, if the replacement employee has joined, the handover process begins. Sometimes, the handover of things is in writing or via a face-to-face/video conference meeting with teams/individuals.
During this period, ideally, the individual resigning should step back to allow transfer of activities to the new recruit. You need to function as a mentor to the new recruit and ensure that he/ she can handle the job responsibilities. You also need to complete all pending formalities and processes for leaving the organization by coordinating with the assigned HR executive. Some organizations also require employees to give an exit interview.
Thank you reading our blog. We hope it helps you understand the tasks involved when serving out your notice period and creates a win-win situation for both you and your employers.